When creating our email accounts, there are many ways to do it; for example, creating an email account for each individual; then, for each department in our company, mailboxes are created.
This is not bad in theory, but the administration costs and space required on the mail server begin to rise geometrically until it becomes a problem or an annoyance that can be avoided.
For a long time, these boxes called “pools” were created, which were basically like email bags where each user had to open that account, see what was inside and then distribute those emails among those interested.
Then, by creating these "pool" accounts, communications were automatically redirected to all interested parties, but every so often a person had to log into that account to delete the emails that had already been managed.
Because they took up space unnecessarily, the account would become saturated when the established space quota was reached and new emails would stop arriving.
Faced with this problem, “aliases” began to be used.
What are email aliases?
An email alias can be defined as a special address on our web domain that redirects all messages it receives to another account. It's a good definition, but I think it needs an example to make it clear.
Let's say you have a sales department in your company or business. Your email administrator british indian ocean territory business email list creates the POP3 accounts for
Your department has only one user, who for the purposes of this example I will call José. Your administrator creates the POP3 account José@mycompany.com for José. In this case José would have to empty each of the accounts when they are full, which is extremely cumbersome.
To solve this, instead of creating each account, aliases should be created that redirect to José's mailbox, who is responsible for receiving all messages that arrive at that account.
Now, can this only be done with one account? No. You can do this with as many accounts as you want and they all get the same aliases if you configure them to do so.
The other “Alias”
In addition to the specific alias, there is the universal alias. This type of alias is falling into disuse due to the amount of spam mail it receives. What exactly does this alias do? This alias receives all the emails that have been sent to your domain, regardless of whether the email account exists as such or not.
In conclusion: using multiple email accounts in a single manager can help you exponentially to keep your hosting space optimized, since you will use a single real POP3 account, allowing you to have your work better organized and free of downtime, as well as deleting email boxes that you will not use.
