How to call email in OUTLOOK?

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How to Recall Outlook Emails
We've all sent an email and ended up regretting it and wishing we could do it again. You need to know the steps to recall an Outlook email to prevent yourself from getting into a similar mess. Luckily for Outlook users, recalling an email is so simple that anyone can do it! Outlook email recall is a feature that allows you to delete or replace a sent message. Read more to learn how to recall an email in Outlook using the desktop app or web version, or see Microsoft's guide for more information.

What is Outlook Email Call
Recalling an email means retrieving a sent email from the recipient's albania phone number data mailbox. This email can then be deleted or replaced with a new one. This is useful if you mistakenly sent an email with wrong or inappropriate information, or in an emergency. However, this feature does not work for all email accounts and recipients. It only works if you and the recipient both have Microsoft 365 or Microsoft Exchange email accounts in the same organization. If your account is a Messaging Application Programming Interface (API) or Post Office Protocol (POP) account, recalling will not work. In addition, if the recipient has already opened your message, you will not be able to recall it. Therefore, it is recommended to use this feature with caution and only when necessary.

Reasons to recall emails in Outlook
There are many reasons to recall an email in Outlook, depending on the situation and the recipient. Common reasons include:

Select a folder.
Select or double-click the message you want to call up to open it in another window.
Select File > Info.
Select Actions > Recall this message.
Select one of the two options:
Select Replace Message. If you select this option, the original message opens for editing. When you select this option, the original message is deleted from the recipient's mailbox and the newly edited message is replaced.
Select Delete message. When you select this option, the original message is deleted from the recipient's mailbox, and the recipient will not receive any notification.
To know if the recall was successful, you can check the following:

Whether the recipient received the recall notice.
Whether the recipient opened the email.
Whether the original message is still in the recipient's mailbox.
Factors that affect Outlook email recall speed
Recalling an email in Outlook usually takes only a few minutes, but several factors can affect the speed of the call:

The sooner you act, the better! Emails can only be recalled after 24 hours. If the recipient has not opened the message or has Outlook closed, it will be recalled faster.
Emails that have been opened may receive a notification of an attempted retraction, but will not be fully retracted. Depending on Microsoft server traffic, the retraction process may take slightly longer.
A larger number of recipients means more data to recall. While calls are still fast for large groups, checking the status of each person's call may take up to 30 minutes.
Summarize
Think of recalling an email as sending a "stop" signal. The faster it gets to its destination, the more likely it is to prevent the email from being delivered entirely. But even if it takes a few minutes, the recall attempt will still be sent, mitigating the situation. Recalling emails in Outlook is a very useful feature that lets you undo a mistake or change your mind about sending a message. However, recalling an email doesn't always work, especially if the recipient has already opened the message or you're using a different email service. So be careful when sending emails and only use this feature as a last resort.