Best Email Signature Examples
Posted: Thu Dec 05, 2024 8:37 am
A signature is a short text at the end of an email that provides the reader with basic information about who the person writing to them is.
In their signature, people can add anything they think is important: their full name, the company they work for, job title, contact details, company photo or logo, etc. It's basically your business card in digital form.
You might think: why do I need to create a business card in an email? Doesn't the other person already know who I am? Well, it's not that simple. There are several good reasons why you need one:
A corporate signature will expand your brand . It is an opportunity to strengthen your professional image by including your name, title, company logo, and contact information. This helps recipients quickly identify you and understand your role.
Including your company in the signature can give the recipient
Good email signatures give people the chance to contact you if their message was forwarded. When direct recipients hover over the sender's name, they'll see your name and email address.
But if they decide to forward your email to their business partners, uk number data they won't know how to contact you. Including a signature will give them the information they need to contact you.
Including social media profiles and links to your company website or latest content makes it easy for people to connect with you, follow your company, and engage further. So, a signature helps drive traffic to your corporate website and social profiles.
Also, you need to remember one more thing: it is a standard of professional email correspondence.
If you use your email to network, pitch your product to companies, or any other professional communication, the recipient will expect to see a signature. The absence of one could make them doubt how serious you are about what you do.
Best Email Signature Examples for You to Try
Your business email signature is a small detail that has a big impact, so get it right to add a personal touch and help recipients remember you better.
If you only include your name and limited contact details in your signature, it will appear that you are missing out on the opportunity to foster connections and engagement with your recipients.
So, read on and learn how to contemplate the elements that should make up a complete and impactful professional email signature. Let's start from the simple to the advanced!
#1. “Keeping it simple” email signature
Sometimes, simple is best. If you don't want to overwhelm your recipients with too much information about yourself in your business email signature, you can humbly limit yourself to:
Your name
Post
Company (preferably linked to the corporate website)
Phone number
They say it's best to include only one contact method, your phone number in this case, since the recipient already has your email address.
#2. Concise and legible email signature
Professional email signature
According to Marketing Land research, the perfect size for a signature is 7 lines. Other sources claim that four lines are sufficient. We recommend using only the essential data and staying within the 4-7 line window.
#3. Two-column email signature
Professional email signature
Typically, professional email signatures contain just one column of text. But why not try two to stand out? Recipients will find the necessary information quickly and the signature will still be legible.
#4. Business email signature with a photo
Professional email signature
The best email signatures include the sender's photo, and here's why. When the person on the other end of the letter knows what you look like, they start to see you as a human and not just another email in their inbox.
A photo in an email signature attracts attention, increases visual interest, adds a human touch, and makes you appear more trustworthy.
#5. Sign with a background
Professional email signature
Using a background for your business email signature isn't a bad idea. But try to keep it as simple as possible. Always make sure that the text is legible on top of it.
And keep in mind that there are some drawbacks to this design. According to research , while these images may look appealing, people are more likely to remember signatures with people than those with abstract images.
#6. Play with colors
Professional email signature
Of course, there shouldn't be a cacophony of colors, but playing with color blocks or corporate colors is a good idea. A bright color will draw readers' attention to the important parts of your signature. Plus, the human brain is more likely to remember color images than black and white ones.
#7. A directly branded email signature
Professional email signature
Customizing your email signature to reflect your brand can do wonders for making a lasting impression.
By incorporating your brand’s signature colors, you infuse your professional email signature with a touch of vibrancy and charm, and your signature becomes a perfect extension of your brand persona.
So why settle for a basic signature when you can effortlessly elevate your brand presence?
#8. Social media profiles that showcase your brand
Professional email signature
It's clear that today, when connections and networks define the pulse of business, the best email signature is more than just contact information. It's a glimpse into your multidimensional professional identity.
Social media icons integrated within your signature act as the threads that weave your offline and online presence together, creating a tapestry of authenticity.
It means your willingness to share, participate and collaborate beyond simple email interaction.
#9. A business email signature with even more icons
Professional email signature
Do you want to show your prospects that you are a real person? Give them more options to connect? Allow them to explore your work before giving you a definitive answer? Add more relevant icons to your signature.
Please don't forget to attach links to the icons.
#10. A business email signature with a call to action
Professional email signature
Did you know that adding a call to action in the body of the email is a good idea? Add something small, like a link to download an e-book, to provide value to the recipient.
It's a good opportunity to encourage them to take specific actions, such as scheduling a meeting, visiting a blog post, or downloading a resource. This facilitates interaction and improves the potential for building fruitful relationships.
#11. A signature that boasts your company's achievement
Professional email signature
Incorporating social proof, such as awards, certifications, or notable achievements, can increase your credibility and leave a lasting impression on recipients.
If your company has recently celebrated a notable achievement, you can temporarily include it in your professional email signature while it is still relevant.
#12. An email signature with a link to a YouTube video
Recent research shows that video drives 300% more traffic and is great for lead nurturing. Especially in B2B marketing, where things can get complicated, but videos simplify the process.
Incorporating links to YouTube videos that feature complex products in your professional email signature is a smart move. These links bring your emails to life and help recipients better understand your product. Videos also create a personal connection, making your brand and product more relatable.
#13. An email signature with a corporate image
Images are remembered better than plain text. This is an axiom. But will your recipient remember only a beautiful image (such as a landscape, for example)?
An email signature with a corporate image
Maybe yes, maybe not.
But if you incorporate a unique image, designed specifically for your business (like the one from Snov.io below), it's more likely to stick in your recipient's memory.
An email signature with a corporate image
Try a small banner with an image or symbol related to your work. It's a visual cue that makes people curious about what you do.
#14. An email signature with booking links
If you frequently engage in email conversations with colleagues and clients looking to schedule meetings, streamline the process by offering them a convenient solution. Improve their experience by incorporating a direct calendar booking link within your professional email signature.
In their signature, people can add anything they think is important: their full name, the company they work for, job title, contact details, company photo or logo, etc. It's basically your business card in digital form.
You might think: why do I need to create a business card in an email? Doesn't the other person already know who I am? Well, it's not that simple. There are several good reasons why you need one:
A corporate signature will expand your brand . It is an opportunity to strengthen your professional image by including your name, title, company logo, and contact information. This helps recipients quickly identify you and understand your role.
Including your company in the signature can give the recipient
Good email signatures give people the chance to contact you if their message was forwarded. When direct recipients hover over the sender's name, they'll see your name and email address.
But if they decide to forward your email to their business partners, uk number data they won't know how to contact you. Including a signature will give them the information they need to contact you.
Including social media profiles and links to your company website or latest content makes it easy for people to connect with you, follow your company, and engage further. So, a signature helps drive traffic to your corporate website and social profiles.
Also, you need to remember one more thing: it is a standard of professional email correspondence.
If you use your email to network, pitch your product to companies, or any other professional communication, the recipient will expect to see a signature. The absence of one could make them doubt how serious you are about what you do.
Best Email Signature Examples for You to Try
Your business email signature is a small detail that has a big impact, so get it right to add a personal touch and help recipients remember you better.
If you only include your name and limited contact details in your signature, it will appear that you are missing out on the opportunity to foster connections and engagement with your recipients.
So, read on and learn how to contemplate the elements that should make up a complete and impactful professional email signature. Let's start from the simple to the advanced!
#1. “Keeping it simple” email signature
Sometimes, simple is best. If you don't want to overwhelm your recipients with too much information about yourself in your business email signature, you can humbly limit yourself to:
Your name
Post
Company (preferably linked to the corporate website)
Phone number
They say it's best to include only one contact method, your phone number in this case, since the recipient already has your email address.
#2. Concise and legible email signature
Professional email signature
According to Marketing Land research, the perfect size for a signature is 7 lines. Other sources claim that four lines are sufficient. We recommend using only the essential data and staying within the 4-7 line window.
#3. Two-column email signature
Professional email signature
Typically, professional email signatures contain just one column of text. But why not try two to stand out? Recipients will find the necessary information quickly and the signature will still be legible.
#4. Business email signature with a photo
Professional email signature
The best email signatures include the sender's photo, and here's why. When the person on the other end of the letter knows what you look like, they start to see you as a human and not just another email in their inbox.
A photo in an email signature attracts attention, increases visual interest, adds a human touch, and makes you appear more trustworthy.
#5. Sign with a background
Professional email signature
Using a background for your business email signature isn't a bad idea. But try to keep it as simple as possible. Always make sure that the text is legible on top of it.
And keep in mind that there are some drawbacks to this design. According to research , while these images may look appealing, people are more likely to remember signatures with people than those with abstract images.
#6. Play with colors
Professional email signature
Of course, there shouldn't be a cacophony of colors, but playing with color blocks or corporate colors is a good idea. A bright color will draw readers' attention to the important parts of your signature. Plus, the human brain is more likely to remember color images than black and white ones.
#7. A directly branded email signature
Professional email signature
Customizing your email signature to reflect your brand can do wonders for making a lasting impression.
By incorporating your brand’s signature colors, you infuse your professional email signature with a touch of vibrancy and charm, and your signature becomes a perfect extension of your brand persona.
So why settle for a basic signature when you can effortlessly elevate your brand presence?
#8. Social media profiles that showcase your brand
Professional email signature
It's clear that today, when connections and networks define the pulse of business, the best email signature is more than just contact information. It's a glimpse into your multidimensional professional identity.
Social media icons integrated within your signature act as the threads that weave your offline and online presence together, creating a tapestry of authenticity.
It means your willingness to share, participate and collaborate beyond simple email interaction.
#9. A business email signature with even more icons
Professional email signature
Do you want to show your prospects that you are a real person? Give them more options to connect? Allow them to explore your work before giving you a definitive answer? Add more relevant icons to your signature.
Please don't forget to attach links to the icons.
#10. A business email signature with a call to action
Professional email signature
Did you know that adding a call to action in the body of the email is a good idea? Add something small, like a link to download an e-book, to provide value to the recipient.
It's a good opportunity to encourage them to take specific actions, such as scheduling a meeting, visiting a blog post, or downloading a resource. This facilitates interaction and improves the potential for building fruitful relationships.
#11. A signature that boasts your company's achievement
Professional email signature
Incorporating social proof, such as awards, certifications, or notable achievements, can increase your credibility and leave a lasting impression on recipients.
If your company has recently celebrated a notable achievement, you can temporarily include it in your professional email signature while it is still relevant.
#12. An email signature with a link to a YouTube video
Recent research shows that video drives 300% more traffic and is great for lead nurturing. Especially in B2B marketing, where things can get complicated, but videos simplify the process.
Incorporating links to YouTube videos that feature complex products in your professional email signature is a smart move. These links bring your emails to life and help recipients better understand your product. Videos also create a personal connection, making your brand and product more relatable.
#13. An email signature with a corporate image
Images are remembered better than plain text. This is an axiom. But will your recipient remember only a beautiful image (such as a landscape, for example)?
An email signature with a corporate image
Maybe yes, maybe not.
But if you incorporate a unique image, designed specifically for your business (like the one from Snov.io below), it's more likely to stick in your recipient's memory.
An email signature with a corporate image
Try a small banner with an image or symbol related to your work. It's a visual cue that makes people curious about what you do.
#14. An email signature with booking links
If you frequently engage in email conversations with colleagues and clients looking to schedule meetings, streamline the process by offering them a convenient solution. Improve their experience by incorporating a direct calendar booking link within your professional email signature.